AR/AP Clerk

Job Type: Part-time

Innocept Development and Real Estate Outsourcing is looking for an ambitious Accounts Payable and Accounts Receivable Clerk to support our Corporate Accountant, execute approved actions in the AP/AR arena. If you are fastidious, enjoy an energetic, entrepreneurial and dynamic environment, then we want to see your cover letter and resume.

 

To be successful in this role you should be well-organized, excel at time-management, be comfortable providing details, have strong computer skills, and possess an exemplary work ethic. Post-secondary education in Accounting with 2+ years of accounting work experience is preferred

 

Company: 

We are a full-service boutique real estate and development firm, specializing in Project Development, Tenant Representation, Project Management, Program Management, and Real Estate Consulting. Innocept’s dynamic and innovative team is passionate about the value that we create for our clients and investors.

 

Throughout our 28 successful years of service we have worked with companies such as Canadian Tire, Mark’s, Sport Chek, Gold’s Gym, The Calgary Winter Club, Le Germain and Westjet. The last 6 years has provided us the opportunity to lead our own real estate development projects. While we have executed national mandates, Innocept operates primarily in Western Canada, with offices in Calgary and Kelowna.

 

To learn more about us please visit our websites: www.innocept.ca and www.stpaulkelowna.com.

 

Job Description:

Working alongside and reporting to our Corporate Accountant to primarily maintain the accounts payable functions for 7 active entities (the greatest volume currently being generated by our Kelowna St Paul Development); paying bills on a monthly schedule and generating less than 10 invoices across all entities per month; tracking accounts receivable; maintaining account receivable files; investigating and resolving any irregularities relating to invoices received and accounts payable communications/inquiries.

 

Responsibilities:

  • Receiving invoices, saving and processing for review, approval and payment for related entities and projects as well as 3rdparty clients including updating Quickbooks online.

  • Responding to account payable inquiries and verification of payment.

  • Coordinating and preparing for the review and approval meetings as per our accounting procedures.

  • Obtaining required approvals prior to processing payments.

  • Paying monthly rents for 4 locations from required entities.

  • Bank account management: includes completing required forms, cashflow management and regular reporting.

  • Monthly invoicing, minimal volume for all entities.

  • Managing and following up on collection of monthly AR - approximately 5 to 10 transactions per month for all entities.

  • Receiving and processing payments, notifications of deposits, depositing cheques, accepting e-transfers for all entities and updating Quickbooks online.

  • Collecting and depositing rent to the required entities from all tenants via cheque and/or e-transfers.

  • Maintaining all electronic and hard copy accounting files, updating procedures and documents ensuring files are saved accordingly and appropriately for each entity as per our folder structure.

  • Ensuring all receipts for all expenditures are obtained, cost coded, scanned, electronically filed on a monthly basis including receipts for all credit cards.

  • Support Corporate Accountant as may be required

 

Required Skills & Qualifications:

  • Minimum of 2 years accounting experience.

  • Attention to detail and ability to prioritize.

  • Organized, hard worker, personally driven and efficient personal working skills.

  • Excellent written and oral communication skills.

  • A high degree of competence in Microsoft Office, OneDrive, Outlook, Word and Excel.

  • A high degree of competence with Apple Technology and Software, Numbers and Pages.

  • Tech savvy: paperless focus, strong computer skills, capable of managing devices.

  • Experience, comfort and knowledge with Quickbooks online.

  • Communicate effectively with others, including giving and receiving feedback.

  • Ability to work independently.

  • Ability to consistently meet established deadlines and occasionally tight deadlines.

 

Performance Measures:

  • Understand how to manage priorities within high demand environments.

  • Sustain performance output in a dynamic setting.

  • Compartmentalize and balance work demands versus personal demands.

  • Work effectively with all levels of team members.

  • Clear, Concise and Concrete forms of communication: Email, Phone, Notes, Verbal

  • Meticulous and granular in production of work.

  • High degree of professionalism, confidence, and passion for success and excellence.